Departments/Procurement
Procurement with every request, quote and order under control.
AI agents take in the requests, gather and compare the quotes, raise the orders and watch supplier terms. Your buyers focus on negotiation and supplier relationships.
How the agents work in procurement.
01Reads
Purchase requests, supplier quotes, catalogues and contracts.
02Checks
Each request against budget, preferred suppliers and contract terms.
03Acts
Collects the quotes, builds the comparison and raises the purchase order.
04Asks
Sends anything over limit or off contract to the budget owner.
Where the agents work.
Each one starts as a single process with a measure agreed before anything is built.
01Request intake
- Today
- Requests arrive by email with missing details and no budget code.
- With agents
- Each request is captured complete, coded and routed for approval.
- Measured in
- Time from request to order
02Quote comparison
- Today
- Buyers chase quotes and line them up in a spreadsheet.
- With agents
- Quotes are requested, read and set side by side, like for like.
- Measured in
- Quotes compared per purchase
03Purchase orders
- Today
- Orders are typed up from the approved request.
- With agents
- The order is raised from the approval and sent to the supplier, with confirmations tracked.
- Measured in
- Orders raised untouched
04Supplier onboarding
- Today
- Supplier forms, checks and bank details go back and forth by email.
- With agents
- Documents are collected, checked and filed, and bank details are verified by a person.
- Measured in
- Time to onboard a supplier
05Contract price checks
- Today
- Nobody has time to check invoices against the agreed contract price.
- With agents
- Every order and invoice is checked against contract terms, and differences are flagged.
- Measured in
- Off-contract spend
06Spend reporting
- Today
- Spend by supplier and category is rebuilt each quarter.
- With agents
- Spend is categorised as it happens and reported on demand.
- Measured in
- Spend visible by category
Works inside
- ERP
- Procurement tool
- Supplier portal
- Contract repository
- AP inbox
What stays with your people.
The agents prepare, check and record. The calls that carry judgement or risk stay with a named person on your team.
- 01Supplier selection and negotiation.
- 02Approvals above your limits.
- 03Any change to a supplier's bank details.
Guides for this team.
GuideWhat decides the cost of an AI project?
Four things set what an AI project costs: the systems it connects, the exceptions it handles, the testing it needs and running it. You shape three of them.
- Guide
Guide
Invoices, matched
And the exceptions, routed
How do you automate invoice processing, and what happens to the exceptions?
What automated invoice processing does step by step, where your team stays involved, how to handle invoices that don't match, and what to measure.
Questions
Questions we hear first.
Does it choose the supplier?
No. It prepares a like-for-like comparison against the criteria you set. A buyer makes the choice.
How do you guard against payment fraud?
Changes to supplier bank details always go to a person to verify, and the system checks orders and invoices against what was agreed. The controls are designed with your finance team.
Do we need a procurement platform first?
No. The system can work from your inbox, ERP and spreadsheets. If you already run a procurement tool, we connect to it.
Why not just use ChatGPT or Copilot?
They're good tools for one person doing one task. The systems we build run a whole process: they connect to your systems of record, follow your rules, hand exceptions to a named person and log every step. The two work well side by side.
Why not build this ourselves?
You can, and some teams should. What we bring is a team that does this every day, a tested way of working, and people who stay to run it. Everything is set up in your accounts, so your team can take it over when it's ready.
Make your business AI-native.
Start with a short call about where your team's hours go and what you want to change.