AI systems toscale your business.
We design, build and run the AI agents and automations behind faster sales, leaner operations and better service, from your first workflow to the whole business.
Put AI to work across the business.
Start with the workflow that costs you the most hours. Each system connects to the tools you already run and keeps your people on the decisions that matter.
Agents for every department.
The same approach works wherever the hours go. Agents take the repeat steps inside the systems each team already runs, and your people get the exceptions and the decisions.
- SalesEvery lead answered, qualified and followed up.
- MarketingCampaigns built, content adapted, results reported.
- Customer ServiceQueries sorted, replies drafted, cases closed.
- Customer SuccessOnboarding run, risks flagged, renewals ready.
- FinanceInvoices matched, books closed, cash chased.
- OperationsOrders entered, work scheduled, systems in step.
- HR & PeopleOnboarding, questions and records handled.
- ITTickets cleared, access granted, kit tracked.
- LegalIntake, contract review and renewals tracked.
- ProcurementRequests, quotes and orders under control.
How we work
Four steps from the first call to a system in daily use.
Our commitments
What you can hold us to.
Four promises that apply to every system we build, whatever its size.
We agree the number before we build.
Every system starts with a measure you set with us, and we report against it once it's running.
You own everything we build.
Accounts, workflows and documentation are set up in your name, not ours.
It runs in your accounts.
Your data stays in the systems you already control, and every run is logged.
You're never locked in.
Everything is documented, so your own team or another supplier could run it without us.
Clearmatic OS
Built so you can trust it with real work.
- It works with the tools you already run.
- We connect through the options your CRM, ERP and accounting tools already offer. Nothing gets replaced.
- A person stays on the decisions that need one.
- Exceptions and judgement calls go to a named person on your team, with the context they need to decide.
- It's tested on your real cases.
- Before launch, your team watches it handle the typical cases and the awkward ones.
- The people who scope it build it.
- You work with one team from the first call to the review after launch.
Model agnostic. Built on the platforms you already run.
- OpenAI
- Anthropic
- Google Gemini
- Meta
- Mistral AI
- Microsoft Azure
- AWS
- Google Cloud
- Snowflake
- Databricks
Security & trust
Security designed in from the first workflow.
Before anything is built, you sign off what the system can read, write and send, and who can change it.
Your data stays in your systems.
We work inside the tools you run and move the minimum the task needs.
Access is the narrowest that works.
In your accounts, with named people and credentials kept in a secret store.
A person signs off what matters.
Decisions with consequences stay with a named owner on your team.
Every run is logged.
Inputs, decisions and outputs are recorded, so any result can be traced.
Questions
Questions before you book.
If yours isn't here, bring it to the call or send it over.
Ask us something elseHow long does an implementation take?
It depends on the scope, the systems involved and how much testing the work needs. We agree a delivery plan with you once we've seen those, and we start with one process so you see a system in daily use before you commit to the next.
What will you need from our team?
Time from the people who know the process, access to the systems, and a few sessions for reviews and testing. We agree who does what before we start.
We don't have a data team. Can we still do this?
Yes. Most of the work we take on runs on the systems and documents you already have. We check what the first process needs during the strategy step and tell you if something has to be fixed first.
Can you work with our existing tools?
Usually, yes. We check your tools' connection options and access requirements before we propose an approach, and tell you where something can't be connected.
How is our data handled?
Before we build anything you get a list of the data each part of the system will read, write or send elsewhere, and you sign it off. Access, storage and any third-party processing are agreed with you and written into the proposal.
Who owns the system once it's built?
You do. The accounts and workflows are set up in your name. Ownership, access and licensing are set out in the engagement terms, including for any third-party services involved.
What if AI isn't the right fit?
Then we tell you. Some problems are better solved with conventional automation or a simpler process, and the strategy step is where that becomes clear.
Why not just use ChatGPT or Copilot?
They're good tools for one person doing one task. The systems we build run a whole process: they connect to your systems of record, follow your rules, hand exceptions to a named person and log every step. The two work well side by side.
Why not build this ourselves?
You can, and some teams should. What we bring is a team that does this every day, a tested way of working, and people who stay to run it. Everything is set up in your accounts, so your team can take it over when it's ready.
How do you price the work?
On the agreed scope, the systems involved and any ongoing responsibilities. Fees and payment terms are in the proposal before you commit to anything.
Make your business AI-native.
Start with a short call about where your team's hours go, the systems involved, and what's worth automating first.
Book a callWhat we'll cover
- 01What you want to improve, and why now.
- 02How that work happens today, and which systems it touches.
- 03Where an AI system would help, and where something simpler would do.
- 04Whether we're a fit, and what a first step would look like.